Delphine Nishimwe
Kigali - Rwanda
Summary
Reliable Manager demonstrating high level of ownership and initiative. Possessing exceptional work ethic and desire to go above and beyond to exceed company expectations. Offering knack for building productive working relationships. Successful in fast-paced, deadline-driven environments to manage goals and team development. History of thriving in team-oriented environments.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Invoicing Manager
Innovations for Poverty Action
Kigali - Rwanda
2023.04 - Current
- Lead the donor invoicing process for IPA to ensure timely payment in compliance with award requirements.
- Draft and review donor invoicing templates to ensure accuracy of submissions.
- Oversee team mates on the invoicing and A/R aging management process.
- Manage and track the status of deliverables in Salesforce and coordinates to ensure timely invoice issuance.
- Provide guidance to Grants Finance Management and Grants teams on invoicing, deliverable management, and Salesforce data cleanup.
- Participate in the design and implementation of IPA grants and deliverable database systems, workflow processes, and invoicing procedures.
- Develop templates, guideline documents and training materials aimed at simplifying the invoicing process within IPA programs, Country Offices and sector teams.
- Review invoicing analysis on a monthly/quarterly basis as required.
- Prepare guideline documents and facilitates training sessions regarding donor relations/management.
- Ensure invoicing records are complete and filed in IPA systems (Salesforce, Box NetSuite)
- Assist with financial inquiries and preparation for annual audit.
Grants Finance Management Officer
Innovations for Poverty Action
Kigali - Rwanda
2021.09 - 2023.03
- Prepare and monitor invoice payments, and follow-up with internal stakeholders and sponsors as required.
- Serve as liaison between Grants and Global and Country Finance Teams, including monitoring of grant payments to IPA Accounts Receivables, updating reports monthly, and updating of grant payment records.
- Prepare and distribute grants and sub-award expenditures and other financial analysis on a monthly/ quarterly basis as required.
- Ensure post-award financial management in accordance with relevant regulations, including but not limited to financial reporting, audits, etc. in accordance with USAID, US government and other program directives, policies, and procedures.
- Provide procedures and policy guidance and interpretation for program staffers as well as sub-grantees to ensure adherence to grant financial management procedures.
- Update Salesforce records for grants deliverables, and conduct regular audits of grant deliverables due on Salesforce to keep Grants Officers and Managers informed of overdue deliverables
- Support the design and implementation of IPA grants database systems, workflow processes, and procedures related to procurement and sub-awards
Grants Coordinator
Innovations for Poverty Action
Washington
2020.01 - 2021.09
- Prepare invoices for grants and contracts monthly corresponding with the terms of the award agreements for review by the Grants Officer or Manager
- Monitor invoice payments, and follow-up with internal stakeholders and sponsors as required
- Coordinate the retrieval of supporting documentation and receipts for grants financial reports
- Assist with closeout of grants and contracts
- Update Salesforce records for grants deliverables, and conduct regular audits of grant deliverables due on Salesforce to keep Grants Officers and Managers informed of overdue deliverables
- Assist with retrieval of supporting documentation during project audits
- Offer support in preparing cost transfers for review by the Grants Officer or Manager
- Coordinate sub-award due diligence records for Grants Officers and Managers review
- Track payments to and obligation balances for sub-recipients.
- Review Salesforce grants records and Box grant files for completeness and quality control.
- Teams, including monitoring of grant payments to IPA Accounts Receivables,updating reports monthly, and updating of grant payment records.
Compliance Officer
One Acre Fund
Kigali - Rwanda
2016.06 - 2017.04
- Review requests for payment.
- Maintain a list of authorized payment approvers.
- Confirm that all requests comply with necessary approval requirements.
- Document supplier information including certificates of incorporation and banking details.
- Build a documentation trail used during quarterly and annual audits.
- Support external and internal audits.
- Work with the Global Finance Operations Associate and extended Finance team to accomplish Finance team goals.
Intern
Africa Olleh Services
Kigali - Rwanda
2015.11 - 2016.02
- Assisting in generating and analyzing of monthly financial reports
- Posting approved journal entries.
- Assist in accounts receivable, payable and bank statement reconciliation
Intern
Rwandair
Kigali - Rwanda
2014.07 - 2014.12
- Registering new frequent flyers loyalty program members
- Issuing cards for the frequent flyers loyalty program members
- Responding to the frequent flyers loyalty program members cards enquiries
Education
Master's Degree - Development Studies
Kigali Independent University
Kigali 2023-12
Bachelor of Arts - Accounting
Kigali Independent University
Kigali2014-12
Skills
- Contract Management
- Expense Tracking
- Cross-Functional Team Management
- Financial Management
- Salesforce Management
- Verbal and Written Communication
- Report Preparation
- Attention to Detail
- Grant Reporting
- Compliance Monitoring
- Budget Monitoring
- Financial Reporting
Certification
- USAID Rules and Regulations: Grants and Cooperative Agreements
Languages
English
Proficient (C2)
C2
French
Advanced (C1)
C1
Swahili
Intermediate (B1)
B1
Kinyarwanda
Proficient (C2)
C2
Additional Knowledge and skills
- NetSuite, Salesforce, Replicon, SAP, and QuickBooks
- Microsoft office ( Word , Excel, PowerPoint)
- Strong numerical, analytical, communication and interpersonal skills.
References
References available upon request.
Timeline
Invoicing Manager
Innovations for Poverty Action
2023.04 - Current
Grants Finance Management Officer
Innovations for Poverty Action
2021.09 - 2023.03
Grants Coordinator
Innovations for Poverty Action
2020.01 - 2021.09
Compliance Officer
One Acre Fund
2016.06 - 2017.04
Intern
Africa Olleh Services
2015.11 - 2016.02
Intern
Rwandair
2014.07 - 2014.12
Master's Degree - Development Studies
Kigali Independent University
Bachelor of Arts - Accounting
Kigali Independent University
- USAID Rules and Regulations: Grants and Cooperative Agreements
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