Divine Mutangana
Kigali
Summary
With proven experience as an Executive/Personal Assistant and Sales Officer, I provide seamless executive support, streamline operations, and ensure projects are delivered on time. I add value by enabling leaders to focus on strategy while I handle critical details.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Executive/Personal Assistant
Elohim Medical Staffing Agency
Kigali
03.2025 - Current
- Managed executive calendars and scheduled appointments efficiently.
- Coordinated travel arrangements for staff and clients seamlessly.
- Prepared meeting agendas and documented minutes for discussions.
- Liaised with vendors and healthcare professionals on various projects.
- Assisted in budget tracking and expense reporting for the agency.
- Organized office operations to enhance workflow effectiveness.
- Supported recruitment efforts by screening candidates and scheduling interviews.
- Greeted visitors and answered phone calls on behalf of the executive.
- Organized and scheduled meetings, appointments, and travel arrangements for the executive.
- Reviewed incoming mail and distributed it accordingly.
- Assisted with special projects such as creating databases or organizing files.
- Provided administrative support related to project management tasks.
Volunteer Administrative Support
Global Kwik Coders
12.2023 - 08.2024
- Contribute time and skills to support administrative tasks, event planning, and community engagement initiatives.
Administrative assistant/Translator
Imena Publishers
Kigali
03.2022 - 05.2024
- Provide high-level administrative support to like managing schedules, communications, and documentation.
- Coordinate meetings, events, and travel arrangements, ensuring seamless execution and adherence to budgets.
- Manage correspondence and serve as a point of contact for internal and external communications.
- Maintain office systems, including filing, data management, and inventory control, contributing to increased efficiency.
- Assist in the preparation of reports, presentations, and other documents as needed.
Executive Assistant
Tek Experts
Kigali
06.2020 - 12.2022
- Supported daily administrative operations by organizing schedules, managing files, and maintaining databases.
- Managing projects, following up on deliverables, and ensuring deadlines are met.
- Provided customer service support, addressing inquiries and resolving issues with professionalism.
Administrative assistant
Excel Education Ltd
Kigali
10.2019 - 04.2020
- Assisting with research projects
- I handled tasks such as managing calendars, scheduling meetings, handle correspondence, coordinating travel arrangements, preparing documents, and assisting with office organization
Sales officer
ADMA Rwanda
Kigali
01.2019 - 08.2019
- Keeping detailed records of sales activities, customer interactions and sales forecast, and reporting these to the management.
- Handling order processing and ensuring timely delivery of products to clients.
- Preparing and delivering sales presentations to prospective clients, showcasing the company's products and their advantages.
Education
Bachelor's - Public Relations
Mount Kenya University
Kigali, Rwanda08.2024
Skills
- Advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication
- Technical report preparation
- Exceptional organization
- Professional and mature
- Detail-oriented mindset
- Executive support
- Event planning
- Calendar management
- Proficiency in MS 365
- Office organization
- Project management
- Time management
- Effective communication
- Attention to detail
- Problem solving
- Office administration
Certification
- Project Management Certification
- Social Media Management and Advertising Certification
References
- Dr. Gahima Charles, Managing Director at Imena Publishers, +250788305990
- Stephen G. Mugisha, Managing Director at Excel Education LTD, +250788409225
- Dr. John Tez, Managing Director at Elohim Medical Staffing Agency, (515) 639 4628
Personal Information
- Age: 25
- Gender: Female
- Nationality: Rwandan
- Marital Status: Unmarried
LANGUAGES
English
First Language
French
Advanced (C1)
C1
Swahili
Elementary (A2)
A2
Timeline
Executive/Personal Assistant
Elohim Medical Staffing Agency
03.2025 - Current
Volunteer Administrative Support
Global Kwik Coders
12.2023 - 08.2024
Administrative assistant/Translator
Imena Publishers
03.2022 - 05.2024
Executive Assistant
Tek Experts
06.2020 - 12.2022
Administrative assistant
Excel Education Ltd
10.2019 - 04.2020
Sales officer
ADMA Rwanda
01.2019 - 08.2019
Bachelor's - Public Relations
Mount Kenya University